Minutes of the Meeting
Date: October 19, 2025
Time: 03:00pm
Location: club 407
Attendees:
1.Monsor
2.Az
3.Amama
4.Tolu
5.Scotia
6.Armani
7.Falaki
8.Chinco
9.Bigbaby
10.Damoche
11.Drey 407
12.Lekan aare
13.Innocent
14.Koko
15.Tee33
16.olumex
Opening Prayer
• The meeting commenced with an opening prayer led by Mr. Lawal and Mr. Olumide.
Agenda Items
1. Issues Regarding Appointment of Committees
• Discussed and noted.
2. Issues Regarding Materials Needed for Presentation of Letters
• Decision to purchase wine and box letters for the presentation.
• The letter comes in two forms: a letter of invitation and a letter of sponsorship.
• two delegates were chosen for the cost of the box and materials, namely Big Mama and Hon. Monsor.
3. Suggestions on Box and Materials
• Big baby suggested that the box should be more than 10 pieces.
• Mr Lekan adeleke and Mr olumide also stated that they have three people who they can reach out to. It was decided they should work on this before the next meeting on Sunday.
4. Discussion on Materials by Mr Akande
• Mr Akande talked about the issue of dipping hands into the little funds, suggesting we should be very cautious.
• Hon. Monsor suggested using a paper bag because of the expenses, and we should cut our cost.
5. Discussion on Cooperate bodies Mr. Tolu
• Mr. Tolu asked if we are going to be conveying our letters to cooperate owners and bodies with the same package box?
• Everyone agreed we should go with the same package.
6. Suggestion by Hon. Monsor
• Hon. Monsor suggested a budget for everything we will be distributing, which should go on a 100 pieces each including the paper bags,letters, branded envelopes, and everyone agreed to the suggestion.
7. Funding Discussion by Mr. Azeez
• Mr. Azeez stated we should disburse half of the funds for getting those materials to Hon. Monsor when he gives us the total cost of it.
8. Appointment Suggestion by Mr Akande and Mr Tolu
• Mr Akande and Mr Tolu suggested we should appoint Hon. Monsor and Mr tope rotiba as both signatory to the account.
• Hon monsor and Mr tope rotiba agreed, and the forum voted it is open and approved it.
9. Election of Chief Whip
• Mr. Falaki was voted as our House Chief Whip.
1. Discussion on Appointment Focus
• Mr. Tolulope suggested that the forum is not about political appointment but rather that we should use the elderly ones among us for the position of chairman planning committee and vice chairman planning committee.
• It was noted that Mr Taiwo and Mr Adewale were considered, as chairman planning committee and vice chairman planning committee respectively.
2. Suggestion by Mr. Tolu
• Mr. Tolu suggested an impressed account.
3. Additional Roles Suggested by Mr. Tolulope
• Mr. Tolulope suggested we still have other offices we need to appoint, and the house appointed Hon. Monsor and Tope Rotibs as the first financial secretary and second financial secretary.
4. Suggestion by Mr. Innocent
• Mr. Innocent suggested appointing a Disciplinary Committee who will be in charge of orderliness and penalties agreed for effective orderliness.
5. Banking Suggestion by Mr.Akande
• Mr Akande suggested choosing FCMB as our bank after so much debating and delaying, and we all agreed.
6. Support for Suggestion by Mr. Tolulope
• Mr. Tolulope supported the suggestion Mr. Innocent brought up about a Disciplinary Committee, and the house agreed we should choose both Hon monsor and Mr tope Rotiba
7. Auditor Election
• Mr. Azeez was voted for as the auditor 1, and Mr.Akande as auditor 2.
8. Suggestion by Mr. Azeez
• Mr. Azeez suggested we should make Mr. Brain an assisting hand to Mr. Keanzo in the Entertainment sector.
9. Group Management Suggestion by Mr.Akande
• Mr.Akande suggested we should be strict about adding too many people to the EXCO group.
10. Proposal by Hon. Monsor
• Hon. Monsor suggested we should make a photocopy letter for all shops just to make it official.
Closing Remarks
• A list of who to reach out to was made, and we came up with 49 names.
• Mr. Innocent adjourned the meeting, seconded by Mr. Adewale
Closing Prayer
• The closing prayer was said by Hon. Monsor.
Adjournment
• The meeting ended at 4:47pm
Minutes Recorded by: [Mr opeyemi]
Approved by: [Mr Falaki]